Submission Deadline: , at 5:00 PM Eastern Time

Before submitting proposals for the ASRM 2024 Postgraduate Program & Scientific Congress & Expo review the information provided and resources below.

Note: ASRM will not accept late proposals. Only the designated Program Contact for each group should submit proposals through the links below. Failure to adhere to this policy and the instructions provided will result in the proposal not being considered for programming.

2024 Program Planning Updates

General Submission Information:

  • The ASRM 2024 Postgraduate Program & Scientific Congress & Expo will be held October 19-23, 2024, in Denver, Colorado.
    • The Postgraduate Program occurs on Saturday and Sunday before the Congress, October 19-20, 2024.
    • Symposia, Interactive, Clinical, and Roundtable sessions will take place on Monday, Tuesday, and Wednesday, October 21-23, 2024.
    • Specific days and times for each accepted session will be assigned at a later stage of the planning process.
  • Program Planning Committees may request edits before accepting the proposal for programming including, but not limited to: requesting alternative participant(s), asking you to combine your idea with another group(s), or suggesting a different direction in topic entirely. Not all proposals will be selected for presentation at Congress. Proposals not selected may be considered for other ASRM educational programming taking place throughout the year.
  • Interprofessional proposals are not a requirement for 2024.
    • Interprofessional means that the groups included in the submission have collaborated on and have actively participated in the development of the proposal description, content, and proposed speakers.
    • All collaborating groups should be aware that their interprofessional proposal is being submitted under another group and will not reflect in their Program Contact’s submission portal. It is the responsibility of the submitting group to relay all decisions and requested revisions on interprofessional proposals to all groups and participants involved. Any required revisions should be completed in collaboration. Failure to properly collaborate will result in the proposal not being considered or reviewed. To assist with your interprofessional planning, the 2024 Program Contacts for all affiliated societies, professional groups, and special interest groups can be found here.
  • The submission links provided are designated for Program Contacts only. Proposals submitted by anyone other than the group’s designated Program Contact will not be reviewed or considered for programming. Each proposal requires a separate submission.
  • Additional supporting materials to assist in proposal preparation can be found here.

Participation Policies for 2024

  • Proposed participants are limited to participating in one (1) Postgraduate or Hands-On course, one (1) Interactive, Symposia, or Clinical session, and one (1) Roundtable each year, totaling a maximum of three (3) opportunities to present and participate during the annual Congress. Be sure to remind your proposed participants of this policy so that they do not overcommit. If multiple sessions are accepted with the same participant, an alternate speaker will be required.
  • Program Contacts should confirm, PRIOR TO proposal submission, chair and speaker willingness and availability to participate should the proposal be accepted. Please remember to enter proposed speakers with their email address associated with their ASRM account. Verify this information with your proposed speakers prior to submitting. All proposed speakers will be notified automatically, upon proposal submission, to confirm their participation. Failure to verify participation may result in the proposal being removed from the review process.
  • Chairs are to participate as a speaker in the session and provide oversight. Chairs should be members of ASRM and the proposing group. It is the responsibility of the Chair to lead their session and ensure that all speakers involved in their session follow the ACCME guidelines.
  • Registration discounts and honoraria should never be discussed with proposed participants. Chairs and speakers will be notified, if accepted, with any applicable benefits for their participation.

Submission Resources

Submission Instructions

Creating Effective Learning Objectives

Proposal Submission Sample Fields

Sample Needs Assessment/Gap Analysis for Postgraduate Course

Data from the Centers for Disease Control and Prevention indicate that birth rates for women in their 40s and 50s have been steadily rising. Although medical risks associated with advanced maternal and paternal age are more evident, clinicians are facing increased patient pressure to provide care to older prospective parents. Unchecked, this trend potentially can lead to the development or worsening of a number of medical, psychological, social, and ethical dilemmas, including but not limited to pregnancy complications, involuntary childlessness, surplus/abandoned embryos, parental age-related health and psychological risks for children, children facing parental death at earlier ages, decreased or absent grandparent relationships, and complex/emotional balancing acts between the reproductive autonomy of the parent generation and the resulting impact on the child. ASRM has identified gaps in knowledge that are related to the rise in delayed parenting, including a need to better understand the effects of advanced paternal age on offspring, health issues in children and adults conceived via assisted reproductive technology, embryo abandonment, health and societal factors, and medical ethics. Similarly, several professionals have raised the alarm that reproductive health professionals are underprepared to respond to increased demand for delayed parenting.

Sample Description of Postgraduate Course

This course will identify educational needs of new generations of employees and continuous learning activities for experienced health-care professionals in reproductive medicine; outline best strategies for recruitment, training, and retention of employees, as well as establishment of competencies and clinical ladders; and review legalities regarding medical and nursing personnel, including scope of practice and risk management. In terms of practice management, the course will address cost analysis for employee turnover and management and organization of a team with various acuities. Emphasis will be on techniques that contribute to the strength of workforces and success of practices.

Sample Target Audience for Postgraduate Course

This interprofessional course is designed for physicians, advanced practice providers, nurses, practice managers, and attorneys.

Interactive Session Formats

The intention of an interactive session is to engage dynamically with the audience. There should be limited lecture time. After a very short lecture, each speaker should engage with the audience to allow for audience participation. The interactive sessions involve a variety of educational formats that help to engage the audience in the content presented. These formats include:
Roving Microphone/Speaker Format

  • This format allows the Speaker to briefly introduce the topic, present a case or problem, and then pose a question to the audience. Using a roving microphone, audience members can voice their opinion and/or provide insight based on their experience and expertise. The Speaker then closes the discussion by summarizing the points discussed and the known literature. The goal of this session is to cover at least 3 topics, allowing for maximum input from the audience.
Case Presentation/Expert Discussion
  • With this interactive format, the moderator (who also serves as one of the speakers) introduces the topic of the session. Two to three additional speakers participate by presenting cases/scenarios from their specific experiences and expertise. Participants will be encouraged to engage in the discussion by bringing their own experiences to the conversation. Polling, roving microphone, and/or ARS could be used for this session type.
Audience Response System (ARS)/Polling/Word Clouds
  • This format enables a speaker to interact with the audience by collecting and analyzing responses to questions. Questions are then shared in real-time allowing for expanded discussion, better audience participation, and engagement in the topics discussed. Each speaker presents their topic followed by 1 – 2 multiple choice questions posed to the audience, who respond using the audience response system (ARS). Participants are then given the opportunity to discuss why they chose the answer they chose, stimulating further discussion. Word Clouds are also a great way to utilize the ARS system and allow your audience to give opinions and ideas, especially when creative thinking is desired.
Debate/Point-Counterpoint
  • This dynamic session format allows for a controversial topic related to clinical or laboratory practice, including but not limited to different techniques or treatment options, to be discussed from opposing viewpoints in a professional forum. This format employs a neutral moderator and two (pro, con) debaters who genuinely disagree about the proposed question. This format allows alternative opinions in practice to be heard and considered, further allowing for professional practice growth and potential practice changes that impact patient outcomes.
Team-based Learning
  • With this interactive session, audience participants are broken up into small groups of 4-7 individuals. The moderator/speaker introduces the topic and poses a question around that topic for the groups to discuss. The evidence around the question posed is deliberated, and each group develops an evidence-based consensus answer. The groups then come back together to examine and debate the different group answers conceived.

If you have ideas or suggestions for other interactive session formats or if you have questions about how to incorporate interactivity into your session, please get in touch with Callie Armstead at carmstead@asrm.org, or Dr. Chevis Shannon at cshannon@asrm.org.

Postgraduate Program:
October 19-20, 2024

INDUSTRY-SUPPORTED EDUCATIONAL SESSIONS

New Submissions Closed

POST-GRADUATE PROGRAM

New Submissions Closed

Post-Graduate courses will be on-demand beginning Thursday, October 22 through December 31, 2020.

Scientific Congress & Expo:
October 21-23, 2024

CLINICAL SESSIONS

New Submissions Closed

INTERACTIVE SESSIONS

New Submissions Closed

SYMPOSIA

New Submissions Closed